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Learn how Matsuri Japon established a formal Incident Response process with Squadcast

"Being a non-profit organization, Squadcast’s Freemium plan helped us establish a formal Incident Response process. We can now keep our non-technical stakeholders informed of the incident status and get a better understanding of the nature of Incidents."
Antoine Tu
Head of IT, Matsuri Japon
About Matsuri Japon
Industry:  Non-Profit Organization
Location:  Montreal, Canada
Matsuri Japon is a Japanese non-profit organization based out of Canada. They started using Squadcast when they were in serious need of an Incident Response tool. Considering the nature of their organization, (Squadcast’s) Freemium plan seemed to be the most logical option compared to other platforms like PagerDuty and Opsgenie that come at a hefty price even for basic requirements.

Being a non-profit organisation, Matsuri is supported by volunteers and has limited resources dedicated towards their IT department. With a growing user base and an ever-evolving tech stack, which now includes a multi-cloud Kubernetes deployment, the need for an incident management tool became apparent.

Matsuri Japon then adopted Squadcast, a fully-featured incident management platform that is both affordable and reliable for organisations with small on-call teams to manage their infrastructure in a cost-effective yet reliable manner.
Challenges and Solutions
Challenges
Alert Fatigue: Prior to using Squadcast, their Slack channel was getting dumped with notifications, irrespective of their severity or nature. There was a lack of clarity on which incident notifications were critical in nature and which incident notifications were merely information.
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Alert Fatigue: Prior to using Squadcast, their Slack channel was getting dumped with notifications, irrespective of their severity or nature. There was a lack of clarity on which incident notifications were critical in nature and which incident notifications were merely information.

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Lack of Stakeholder Management support: Most of their team members were from a non-technical background. This led to challenges while communicating the extent of outages to the relevant stakeholders.
Lack of Stakeholder Management support: Most of their team members were from a non-technical background. This led to challenges while communicating the extent of outages to the relevant stakeholders.
Alert Noise: Matsuri Japon had multiple alert services monitoring their infrastructure for safety and backup purposes. This means risking getting duplicate alert notifications from different sources for the same incident.
Alert Noise: Matsuri Japon had multiple alert services monitoring their infrastructure for safety and backup purposes. This means risking getting duplicate alert notifications from different sources for the same incident.
Lack of visibility on team performance: Prior to using Squadcast, they did not have metrics in place to measure reliability and team productivity of on-call engineers. Since alerts were sent to Slack, there was no record if they were acknowledged or resolved. Thus there was no way to track MTTA/MTTR.
Lack of visibility on team performance: Prior to using Squadcast, they did not have metrics in place to measure reliability and team productivity of on-call engineers. Since alerts were sent to Slack, there was no record if they were acknowledged or resolved. Thus there was no way to track MTTA/MTTR.
Solutions
Alert Suppression: Squadcast’s alert suppression feature allowed Matsuri to weed out non-critical alerts by suppressing notifications for non-actionable alerts. They could further categorise alerts based on their severity or priority and route them to the relevant members based on tags defined within the platform. This helped them separate the signal from the noise.
Alert Suppression: Squadcast’s alert suppression feature allowed Matsuri to weed out non-critical alerts by suppressing notifications for non-actionable alerts. They could further categorise alerts based on their severity or priority and route them to the relevant members based on tags defined within the platform. This helped them separate the signal from the noise.
Squadcast Status Pages: Using Squadcast’s status pages, it was easy to keep stakeholders and non-technical members informed of the Incident status. It was now possible to visually show if critical outages were resolved.
Squadcast Status Pages: Using Squadcast’s status pages, it was easy to keep stakeholders and non-technical members informed of the Incident status. It was now possible to visually show if critical outages were resolved.
Alert De-duplication: Squadcast’s De-duplication rules can aggregate and group alerts coming from diverse data sources and suppress redundant notifications based on the rules defined.
Alert De-duplication: Squadcast’s De-duplication rules can aggregate and group alerts coming from diverse data sources and suppress redundant notifications based on the rules defined.
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Discoverability/Transparency of metrics and performance: Squadcast’s incident dashboard allowed Matsuri to track the MTTR(Mean time to respond) and plan out improvements to their infrastructure.

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Discoverability / Transparency of metrics and performance: Squadcast’s incident dashboard allowed Matsuri to track the MTTR(Mean time to respond) and plan out improvements to their infrastructure.




Key Benefits
Reduced Alert
Fatigue
Squadcast’s Alert Suppression rules helps on-call teams separate the signal from the noise. They are now able to weed out irrelevant notifications, and route only high-priority, high-severity notifications to relevant team members on their Slack channel.
Effective Stakeholder
Management
By using our platform’s Status Pages, they are able to keep non-technical members and other stakeholders informed of the Incident status.This helps their on-call team concentrate exclusively on firefighting and without any distractions.
‍
Detailed Dashboard to
Track Metrics
Squadcast’s feature rich dashboard proved to be a single source of truth and allowed them to track incident status and analyze past incidents. This also helped them measure MTTA and MTTR for incidents and plan infrastructure upgrades accordingly.
Better Incident Response with
Tagging & Routing rules
By setting up Incident Tagging rules, Matsuri Japon could  make incoming alerts, context-rich. Since critical information such as severity, priority, and nature of the incident were established during alert notification, they are now able to route the alerts to the right responders and manage incidents more effectively.
Best Features, cost-effective
pricing
All the features that Matsuri Japon were looking for in their use case, were available in Squadcast’s Freemium plan. On the other hand, PagerDuty seemed more expensive even without features such as StatusPage and Postmortem templates, and Ospgenie lacked many key integrations in spite of being more expensive.
40%
Reduced Alert Fatigue
Squadcast’s Alert Suppression rules helps on-call teams separate the signal from the noise. They are now able to weed out  irrelevant notifications, and route only high-priority, high-severity notifications to relevant team members on their Slack channel.
4x
Effective Stakeholder Management
By using our platform’s Status Pages, they are able to keep non-technical members and other stakeholders informed of the Incident status.This helps their on-call team concentrate exclusively on firefighting and without any distractions.
33%
Detailed Dashboard to Track Metrics
Squadcast’s feature rich dashboard proved to be a single source of truth and allowed them to track incident status and analyze past incidents. This also helped them measure MTTA and MTTR for incidents and plan infrastructure upgrades accordingly.
33%
Better Incident Response with Tagging & Routing rules
By setting up Incident Tagging rules, Matsuri Japon could  make incoming alerts, context-rich. Since critical information such as severity, priority, and nature of the incident were established during alert notification, they are now able to route the alerts to the right responders and manage incidents more effectively.
33%
Best Features, cost-effective pricing
All the features that Matsuri Japon were looking for in their use case, were available in Squadcast’s Freemium plan. On the other hand, PagerDuty seemed more expensive even without features such as StatusPage and Postmortem templates, and Ospgenie lacked many key integrations in spite of being more expensive.
What our customers have to say
Antoine Tu
Head of IT, Matsuri Japon
Squadcast is a leader in Incident Management on G2 Squadcast is a leader in IT Service Management (ITSM) Tools on G2 Squadcast is a leader in IT Alerting on G2
Squadcast helped us implement an effective Incident Management process suitable for our needs
Being a non-profit organization, Squadcast’s Freemium plan helped us establish a formal Incident Response process. We can now keep our non-technical stakeholders informed of the incident status and get a better understanding of the nature of Incidents.
Squadcast helped us implement an effective Incident Management process suitable for our needs
Being a non-profit organization, Squadcast’s Freemium plan helped us establish a formal Incident Response process. We can now keep our non-technical stakeholders informed of the incident status and get a better understanding of the nature of Incidents.
Antoine Tu
Head of IT, Matsuri Japon
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Squadcast - On-call shouldn't suck. Incident response for SRE/DevOps, IT | Product Hunt Embed
Squadcast is a leader in Incident Management on G2 Squadcast is a leader in Incident Management on G2 Users love Squadcast on G2 Squadcast is a leader in IT Service Management (ITSM) Tools on G2 Squadcast is a leader in IT Service Management (ITSM) Tools on G2 Squadcast is a leader in IT Service Management (ITSM) Tools on G2
Squadcast - On-call shouldn't suck. Incident response for SRE/DevOps, IT | Product Hunt Embed
Squadcast is a leader in Incident Management on G2 Users love Squadcast on G2 Squadcast is a leader in Incident Management on G2
Squadcast is a leader in IT Service Management (ITSM) Tools on G2 Squadcast is a leader in IT Service Management (ITSM) Tools on G2 Squadcast is a leader in IT Service Management (ITSM) Tools on G2
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